AmatuerMAX: Invoice Reversal in MAXIMO 7.5

I would like to draw your attention towards a functionality of Reversing Invoices in Maximo 7.5. There may be some requirement when you need to cancel an approved/paid invoice to make corrections due to say typos in the original invoice. I had been asked by my client to define a process where they had faced a similar issue and they did not want to go through the whole process of returning transaction. There is an out of the box option available in the Select Action menu in the Invoice application which allows a user to reverse an already approved/paid invoice.

In the original invoice, you can select the option of Reverse Invoice from the select action menu. You will be presented with two statuses – PENDREV and APPR. If you select Pending Reversed status, a new reverse invoice will be created where the original invoice number will be stored in the ORIGINVOICENUM attribute and the new reverse invoice number will be stored in the original invoice’s REVINVOICENUM attribute. All the invoice information, invoice lines and invoice line costs will be duplicated from the original invoice to the new invoice.

If you select APPR status while reversing an original invoice, Maximo Invoice application will insert all the related records that were created by the original invoice/credit/debit memo by setting opposite values in the new invoice. The new Reverse Invoice status will be set as APPR and the original invoice status will be set as REVERSED. The new inserted related records will follow the same business rules as the original invoice and any variances previously created will be reversed and appropriate costs will be updated in

- INVOICEMATCH

- INVOICETRANS

- MATRECTRANS

- MATUSETRANS

- SERVRECTRANS

- INVENTORY.AVERAGECOST

- INVENTORY.LASTCOST

- INVVENDOR.LASTCOST

In the Invoice Application, from the select action menu choose option Reverse Invoice. You are required to enter a Reversal Reason and G/L Posting Date.